14 Cheltenham Place
Kensington, London W8 7HY · Detached Victorian Townhouse · 4 Bed / 3 Bath
Marketing Consent Tracking
GDPR-compliant consent record for Elena Rodriguez · Last reviewed 18 Apr 2026
| Channel | Contact / Address | Consented On | Expires | Status | Action |
|---|---|---|---|---|---|
|
email
Email
|
elena.rodriguez@tenants.io | 1 Feb 2025 | 1 Feb 2027 | check_circle Active | |
|
sms
SMS
|
+44 7800 123 456 | 1 Feb 2025 | 1 Feb 2027 | check_circle Active | |
|
phone
Phone / Voice
|
+44 7800 123 456 | 1 Feb 2025 | 1 Feb 2027 | check_circle Active | |
|
local_post_office
Post / Direct Mail
|
14 Cheltenham Place, W8 7HY | 1 Feb 2025 | — | cancel Opted Out |
Record New Consent
Log a new GDPR consent event for Elena Rodriguez
Consent Audit Log
Immutable record of all consent events
Email — Consented
1 Feb 2025 · Julian Vane · Tenancy agreement sign-off
SMS — Consented
1 Feb 2025 · Julian Vane · Tenancy agreement sign-off
Phone — Consented
1 Feb 2025 · Julian Vane · Tenancy agreement sign-off
Post — Opted Out
14 Mar 2025 · Tenant self-service request via portal
Preferences updated — Market Reports
18 Apr 2026 · Julian Vane · CRM update
GDPR Compliance Note
All consent records are retained for the duration of the tenancy plus 6 years. Consent can be withdrawn at any time. Post opt-out is permanent unless re-instated by the tenant in writing.
Address History Tracking
Previous addresses recorded for Elena Rodriguez and linked tenancy checks
add_location_alt New Address Entry
| Address | From | To | Duration | Status | Evidence |
|---|---|---|---|---|---|
|
Apartment 4, 18 Palace Gardens Terrace Kensington, London W8 4RT |
Mar 1, 2022 | Jan 31, 2025 | 2 yrs 11 mos | Verified | Reference received from prior landlord |
|
22 Fletcher Street Manchester M1 5AB |
Jul 15, 2020 | Feb 28, 2022 | 1 yr 7 mos | Pending | Utility bill uploaded, landlord reference requested |
|
Flat 2, 6 Clifton Road Bristol BS8 1AG |
Sep 1, 2018 | Jun 30, 2020 | 1 yr 10 mos | Verified | Council tax record matched |
History Summary
Referencing Note
One previous landlord reference is still pending. Chase before renewal or deposit return decisions.
Utilities
Supplier details, meter references, and billing responsibility for this tenancy
| Utility | Supplier | Reference | In High | In Low | Out High | Out Low |
|---|---|---|---|---|---|---|
boltElectricity |
||||||
local_fire_departmentGas |
||||||
water_dropWater |
||||||
water_dropOil |
||||||
local_fire_departmentBulk LPG |
Responsibility
Next Utility Action
Capture meter readings at the next inspection and confirm supplier account references before renewal.
At A Glance
3
Open Issues
1
Work Order
26d
Gas Cert Due
✓
April Rent
Quick Actions
Most likely next moves for this tenancy.
Notes & Activity
Spoke with Elena re. kitchen tap dripping. She confirmed issue started 3 weeks ago. Raised maintenance issue — awaiting quote from Swift Plumbing. Reminded tenant to use the portal for any future reports.
Gas safety check reminder sent to Dr. Vaughn. Certificate expires 15 May 2025. Corgi Heating Solutions booked for 02 May 2025. Confirmation email forwarded to both owner and tenant.
April rent of £4,200 received from Elena Rodriguez on 01 Apr 2025. Balance settled to Dr. Vaughn after deducting management fee (£504 inc VAT). Net transfer: £3,696.
AI Co-Pilot Insights
Gas Safety cert expires in 26 days. Corgi Heating booked 02 May — confirm attendance.
Boiler service overdue by 97 days. No supplier assigned — action urgently.
Rent paid on-time for 3 consecutive months. Tenant reliability score: High.
Property Snapshot
Compliance & Inspection Schedule
Mandatory certificates, inspections and safety checks for this property
| Inspection Type | Frequency | Last Done | Due Date | Supplier | Status | Actions |
|---|---|---|---|---|---|---|
|
local_fire_department
Gas Safety Certificate
CP12 Landlord Certificate
|
Annual | 14 May 2024 | 15 May 2025 | Corgi Heating Solutions | Scheduled 02 May |
|
|
bolt
Electrical Safety (EICR)
Electrical Installation Condition Report
|
5-Yearly | 08 Mar 2022 | 08 Mar 2027 | Apex Electrical Ltd | Valid | |
|
eco
EPC (Energy Performance)
Must be E or above
|
10-Yearly | 11 Jan 2021 | 11 Jan 2031 | GreenRate Surveyors | Rating C · Valid | |
|
hvac
Boiler Service OVERDUE
Annual boiler maintenance
|
Annual | 12 Jan 2024 | 12 Jan 2025 — OVERDUE | Not assigned | Overdue |
|
|
crisis_alert
Smoke & CO Alarm Test
At start of each tenancy + periodic
|
Annual | 01 Feb 2025 | 01 Feb 2026 | Internal | Completed | |
|
electrical_services
PAT Testing
Portable Appliance Testing
|
2-Yearly | 15 Jun 2024 | 15 Jun 2026 | Apex Electrical Ltd | Valid |
Reported Issues
Click any issue to view details, notes and take action
| Issue | Category | Reported | Priority | Status | Actions |
|---|---|---|---|---|---|
|
plumbing
Kitchen tap dripping — persistent
Reported by Elena Rodriguez
|
Plumbing | 07 Apr 2025 | High | WO Raised | |
|
lightbulb
Flickering lights in master bedroom
Reported by Elena Rodriguez
|
Electrical | 14 Apr 2025 | Medium | Assessed | |
|
door_back
Front door lock stiff / hard to turn
Reported by Elena Rodriguez
|
Security | 12 Mar 2025 | Low | Resolved ✓ |
Work Orders
Track supplier quotes, approvals and job completion
| WO# / Description | Supplier | Quote | Status | Date | Actions |
|---|---|---|---|---|---|
|
WO-2025-041
Kitchen tap dripping — replace washers
|
Swift Plumbing Ltd | £185
Awaiting approval
|
Owner Approval Pending | 15 Apr 2025 |
|
|
WO-2025-039
Annual boiler service — overdue
|
Not assigned | Quote requested | Quote Requested | 19 Apr 2025 |
|
|
WO-2025-028
Front door lock replacement
|
SecureHome Locksmiths | £135 | Completed ✓ | 22 Mar 2025 |
|
Monthly Financial Statement
| Rent Due (01 Apr 2025) | £4,200.00 |
|
Rent ReceivedPAID 01
Apr
|
£4,200.00 |
| Management Fee (10% + VAT) | — £504.00 |
|
Works & Repairs
WO-2025-028: Lock replacement£135.00
|
— £135.00 |
| Net Balance to Owner | £3,561.00 |
| Balance Settled | TRANSFERRED 03 Apr 2025 |
Rent At a Glance
YTD Works Spend
Works costs exceed rent for this period. An invoice must be raised to the owner for the outstanding balance.
Deposit Management
Track scheme registration, amounts held, and initiate deposit return workflows
Protection Scheme
Deposit Amounts
Return Workflow
Not StartedAgreed
Notified
Released
Deposit Checklist
Deposit Notes
Deposit Return Workflow
14 Cheltenham Place · Elena Rodriguez · £5,250 held